REPORT TO: DED/Head, Programmes / Programme Manager
Country: Uganda
Job Description (Duties):
Job Summary:
To provide support to the Deputy Executive Director – Programmes in delivering his/her mandate in ASARECA.
Duties and Responsibilities:
- Receive periodic reports from stakeholders, review and provide feedback on the quality of the reports.
- Prepare draft synthesis reports, drafts of contract agreements and letters of requests for services.
- Assist in developing request for proposal/research calls and send them out, receive applications and prepare the evaluation forms that are used for selection.
- Receive and Respond to inquiries from different stakeholders pertaining to programme work.
- Coordinates workshop duties/activities i.e. drawing up a list of invitees, preparing the workshop budgets, drafting invitation letters, repertoire, compiling workshop publication, facilitation, etc.
- Receive and follow up of the sub-grant financial accountabilities and forward them to finance.
- Prepare a periodic news letter that is distributed to over 800 stakeholders and provide articles to be posted onto the website.
- Prepare annual work plans and budget for the program.
- Assist in consolidating programme technical reports into the corporate annual report.
- Consolidate programme work plans into corporate work plans.
- Assist in preparing publications for scientific conferences. Monitoring and evaluation of project implementation.
- Organise in-house planning meetings.
- Taking record of minutes for meetings and ensuring actions are implemented.
- Attending , participating and reporting back on meetings designated by the Deputy Executive Director – Programmes.
- Maintain regular communication with project implementers and provide guidance as, when and where necessary.
- Assisting the Deputy Executive Director – Programmes and other Programme managers on any other duties that arise .
- Provides guidance to the Administrative Assistant .
- The jobholder carries out formal training to about 30 NARI Staff.
Necessary Qualifications:
- Masters Degree preferably in Science (Agriculture, Economics or related field)
- At least 3 years in a research and/or agricultural oriented organisation in middle-level management
- IT skills
- Presentation skills
- Facilitation skills
- Documentation skills (Writing, photography)
- Ability to work under pressure
- Mental Skills : Analytical thinking required
Problems solved
- Job holder is required to solve the following;
- Going through an interpreter to communicate to stakeholders who are French speaking.
- Analyse data and extract reporting material
- Understanding of conceptual appreciation of regional agricultural issues
Creativity
Jobholder is required to demonstrate creativity in the following areas;
Newsletter i.e. looking out for policy issues in newspapers, internet, etc
Logical flow of minutes and reports.
Oral communication
- Be diplomatic when communicating to stakeholders
- Provide detailed advice to Sub-Grantees
- Negotiate
- Represent the interest of the programme and organization in meetings designated to the programme
Written communication
- Annual reports
- Bi-annual and quarterly reports
- Memos
- Invitation letters
- Monitoring and evaluation reports
How to Apply:
If interested, please submit in person a typed up-to-date CV and application letter with copies of your academic papers to;
NFT Consult – Uganda,Kisozi Complex, Plot 6/8 Kyaggwe Road, Nakasero
Tel: +256 0414237904 / 24, 0312266904
If applying online, please send an email to asarecajobs@nftconsult.com. ( In the Subject line please indicate the position you are applying for i.e “Programme Assistant”)
Attach your CV and application letter ONLY; please merge them into ONE file in MS word or PDF format.
DO NOT attach scanned academic papers or documents when applying online.
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